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4 Ways School Administrators Can Use Dropbox

Posted by Unknown Minggu, 11 Maret 2012 0 komentar

Dropbox is on my short list of must-have school administrator web tools. It offers users and easy-to-use application and any-device access. Dropbox is my virtual file cabinet that follows me around 24 hours a day. But the truth is, this web app can offer school administrators so much more beyond scrapping flash drives and DVDs. With a little thought, it can streamline quite a few things we do. Here's four big ways to use Dropbox as a 21st century administrator.

Online Faculty/Staff Most-Used-Form Repository: How many times has a staff member asked for a copy of that time-sheet adjustment form or the parent contact log? If you're like me, you've emailed it out as a attachment over and over again. Why not take advantage of Dropbox's folder sharing capability and create a folder called "Most-Used Forms" and share that folder with the entire staff? Of course they will all have to get Dropbox accounts, but they should have one anyway. A "Most-Used Forms Folder" will allow you to share all those forms and update them with ease by simply adding new files and forms as they become available.
Bragging Item Collection Folder: Why not create a shared Dropbox folder entitled "Bragging Items"? Then, you can invite staff members to upload files such as news releases, copies of articles, and photos to this folder. Over time, you can use contributions from staff to create a virtual library of items your school can boast about.
Portable File Cabinet: My 2-drawer file cabinet in the office sits at only 1 drawer half full. In an age of technology, my personal rule of thumb is, "If it can stay electronic, why waste a tree to print it?" I rarely print anything. I simply dump these items into my Dropbox folder. No, I do not create forty folders corresponding to all the areas of administration, such as buses, discipline, or testing. I dump them all in one folder. With computer files being fully searchable, who needs all those folders? You usually spend more time trying to figure out which folder you saved it in than the time it would take to do a Windows search and find it. My file cabinet not longer sits in my office, it is with me 24 hours a day and accessible from any device.
Staff Document Collection Tool: With Dropbox, there's no longer a need to ask staff to send documents to you. Simply create a folder, share it with them, and tell them to drag the docs in. For example, why take up emergency lesson plans? Create an "Emergency Lesson Plan" folder, share it, and tell staff to put electronic copies in the folder. You can use this method with any document collection task involving staff or even parents.

I know there are many other ways to engage in using Dropbox (and other cloud options) in a manner that make our jobs as administrators easier. The bottom line is, cloud computing has not only made aspects of teaching more efficient and effective, it has also made school administration more efficient and effective too.

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4 Uses of Dropbox for Teachers and Administrators

Posted by Unknown Senin, 17 Oktober 2011 0 komentar

Every so often someone comes along with one of those tech ideas that rise above other tech ideas. Dropbox is one of those ideas. Dropbox has become a regular part of my routine as school principal. I continue to find ways to stretch its uses. Here’s five good ways to use this cloud storage tool as a teacher and administrator.

Set up a faculty-staff forms and documents filing cabinet. Using Dropbox’s ability to share folders, create a folder entitled Faculty-Staff Forms & Docs. In that folder place all those school-wide forms everyone keeps asking you to send them copies of. For example, place the District Mileage Form, Textbook Request Form, and all those other forms you use as a school. Then, share that folder with your school’s entire faculty and staff. If they need a Discipline form, they can download from the Dropbox filing cabinet. Best of all, when it’s time to update a form. Just update the copy in the Faculty-Staff Forms & Docs Dropbox folder. No need to update drafts on a web site or worry about someone downloading and using an old form.
Use a Dropbox folder to collect bragging documents and items about your school. Create a folder and call it something like “Brag File” or some other name. When you encounter a document or item that shows your school in a positive light, dump it in the Brag File. Then, when you feel a need to brag to superiors, share the file folder with them.
Let Dropbox be your portable file cabinet. I save every single document of substance I create in my Dropbox folders. For example, if I create an official letter to send to a parent, I save it in my Dropbox. If I have investigation notes I want to access anywhere, I put them in my Dropbox. Dropbox has become a cloud filing cabinet that follows me everywhere. This is extremely useful when a question arises about a letter sent or an investigation done. All I need do is find the file in my Dropbox.
Use Dropbox as a collection box for lesson plans and other teaching ideas for staff. I don’t usually ask my teachers to provide me with lesson plans, but if I did, why not have them dump them into a shared folder in Dropbox? Better yet, let that folder become the place where teachers dump teaching ideas and resources for all to share. It can be a resource collection in the clouds!

I am sure there are many other ways to take advantage of Dropbox’s capabilities. With iPad and Android apps your Dropbox literally does follow you everywhere. Perhaps the time has come when you can judge a school administrator’s commitment to 21st century education by the size of the file cabinet they keep in their office. Sorry, but mine is in the clouds!